By-Laws

I.1 Name

The name of the association is "The RMU ALUMNI IN IRELAND".

I.2 Address

4 An Pairc, Wotton, The Ward, County Meath. D11 DE9W.

I.3 Aims & Objectives

• To maintain a spirit of cooperation and unity among members.
• To build a strong relationship between Rawalpindi Medical University and its past students.
• To support career development of past students of RMU in Ireland.
• To provide opportunities of social activities for members on a self financing basis.
• To render assistance to University graduates in the region and arrange events at which alumni can meet graduates.

II.1

Membership of the association is open to all former students of RMU in Ireland.

II.2

All members of the Alumni resident in Ireland shall pay an annual subscription of euros 20 annually.

II.3

A person wishing to join the association shall submit membership form and fee.

II.4

All paid/Registered members shall have the right to vote at the Annual & General meetings, executive body elections and to hold office if elected.

III.1 Supervisory Committee

There shall be maximum of 12 members in supervisory committee, who are permanent resident in Ireland. These members will have supportive and supervisory role and will have permanent membership in governing body till they maintain their paid membership status. The supervisory committee shall elect a chief supervisor amongst its members for 5 years term. These members are not eligible to be elected in Executive Committee. They are eligible to vote in Governing body and annual general meetings. Any vacant seat due to any reason in supervisory committee will be filled by majority votes of governing body.

III.2 Executive Committee

There shall be 16 members in executive committee residing in Ireland. Two third members shall be elected by the paid members of association and one third shall be appointed by the supervisory committee. Members of executive committee shall be permanent residents of Ireland. Only paid members for at least 2 consecutive years are eligible to become executive body members.

III.3

The President, Vice President, the General Secretary, the Joint Secretary, Treasurer, the Membership Secretary and Social Secretary/Event Organizer shall be elected/chosen at the Governing body meeting from amongst executive body members.

III.4

The President shall be elected for a maximum of 2 years, and at expiry of the term of office shall not be eligible for immediate re-election.

III.5

(a) Among the members of first executive body, 50% shall be elected for 2-years term. These members are eligible for immediate re-election. (b) Remaining 50% members will be elected for 1 year term. These members will be eligible for immediate re-election.

III.6

In pursuant to clause III.5, in each subsequent year after December 2025 there will be an election of 50% executive body seats for 2 year term.

IV.1 President/Vice President

The President/Vice President shall preside at all General meetings and at Governing body meetings. S/he shall normally represent the Alumni in its dealings with other organizations or persons. S/he will call meetings as required and decide upon the agenda for all meetings in consultation with the General Secretary.

IV.2 General Secretary/Joint Secretary

The General Secretary/Joint Secretary shall be responsible for conducting all correspondence and keeping records other than financial or membership records. S/he shall attend meetings and record the proceedings.

IV.3 Treasurer

The Treasurer shall be responsible for the finances of the Alumni, for maintaining accurate records and for preparing an annual statement of the accounts for presentation to the auditor.

IV.4 Membership Secretary

The Membership Secretary shall maintain an up-to-date membership register with details of members' address, employment, telephone numbers, email address, years of graduation and dates of annual subscription payments.

IV.5 Social Secretary/Event Organizers

The Social Secretary/Event Organizers shall suggest possible activities and events to the Governing body, shall investigate costs and venues and shall be mainly responsible for the organization of activities for members.

V.1

Governing body is responsible to make all decisions to run the affairs of Alumni.

V.2

The Governing body shall meet at least once every year in the first quarter of year. A 30 days notice of each meeting shall be given to members.

V.3

The Annual General Meeting of the Alumni shall be held in second quarter of each year at a time and place decided by the Executive Committee.

V.4

Ordinary General Meetings of the Alumni may be held at such times as the executive committee may determine by simple majority vote.

V.5

An Extraordinary general meeting of the Alumni may be called by the president after written request to the General Secretary of at least 50% of paid members of the Alumni.

V.8

At least one forth paid up members shall be present to constitute a quorum at any General Meeting.

VI.1

The funds of the Alumni may be expended for the purposes of carrying out its aims, including the expenses of administration.

VI.2

A bank account shall be opened in the name of the Alumni at a bank approved by the Executive Committee.

VI.3

All cheques or withdrawal notices on the Alumni account shall be signed jointly by any two of the directors and Treasurer.

VI.4

Once a year, a balance sheet for the year shall be prepared and audited by the Auditors.