Privacy Policy
GDPR-compliant · Effective 1 January 2026
1. Who We Are
RMU Alumni Ireland (the "Association") is a voluntary association of medical professionals who graduated from Rawalpindi Medical University and are residing in Ireland. We are committed to protecting your personal data and respecting your privacy in line with the General Data Protection Regulation (GDPR) and the Data Protection Acts 1988–2018. Contact: info@rmualumni.ie
2. Data We Collect
We may collect and process the following personal data: • Full name, email address, phone number • Graduation year, current workplace and position • Membership type and application status • Event registration details • Communications you send us • Website usage data (via cookies — see our Cookies Policy)
3. Lawful Basis for Processing
Under GDPR Article 6, we rely on the following lawful bases: • Consent — when you submit a membership application or register for events • Legitimate Interests — to manage alumni relations and community activities • Legal Obligation — where required by Irish or EU law
4. How We Use Your Data
Your data is used to: • Process and manage membership applications • Communicate updates, events, and news relevant to alumni • Manage event registrations and project applications • Comply with legal and regulatory obligations • Improve our website and services
5. Data Sharing
We do not sell, rent, or trade your personal data. We may share data with: • Trusted service providers who support our operations (under data processing agreements) • Authorities where required by law We do not transfer data outside the European Economic Area (EEA) without appropriate safeguards.
6. Data Retention
We retain personal data only as long as necessary for the purposes it was collected. Membership records are retained for the duration of membership plus 3 years. Event registration data is retained for 1 year after the event. You may request deletion at any time (see Your Rights below).
7. Your Rights Under GDPR
You have the following rights: • Right of Access — request a copy of your personal data • Right to Rectification — correct inaccurate data • Right to Erasure — request deletion of your data ("right to be forgotten") • Right to Restriction — limit how we process your data • Right to Data Portability — receive your data in a structured format • Right to Object — object to processing based on legitimate interests • Right to Withdraw Consent — at any time, without affecting prior processing To exercise any right, contact us at info@rmualumni.ie. We will respond within 30 days.
8. Data Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or destruction. Access to personal data is restricted to authorised personnel only.
9. Complaints
If you believe we have not handled your data correctly, you have the right to lodge a complaint with the Data Protection Commission (DPC) Ireland at www.dataprotection.ie.
10. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be published on this page with the effective date noted below. Effective Date: 1 January 2026